Role Overview

VINCI Building is looking for an experienced Permit, Project Support and Stakeholder Manager who will be responsible for supporting complex, safety-critical infrastructure projects, primarily within aviation and major construction environments.

The role provides end-to-end permit management, stakeholder coordination, document control and office management, and operational readiness support across a live operational site. The role in addition requires the undertaking of support for Industrial Relation and Operative Interface.

Key Responsibilities

Permit & Compliance Management

• Manage works permits, isolations, WANs, RAMS, Work Permits and associated approvals using client systems (preferably  Heathrow CMO or Gatwick P2W).
• Maintain permit trackers, monitor expiry dates, and ensure timely renewals and extensions.
• Act as primary liaison between project teams, subcontractors and client stakeholders to enable safe progression of works.
• Attendance at Permit Meeting and Client Surgeries and supported by Construction Managers when required

Stakeholder Management

• Build and maintain strong working relationships with airport authorities, operations teams, contractors and suppliers.
• Provide a clear interface between construction teams and operational stakeholders to minimise disruption in live environments.
• Attend planning  and look-ahead meetings to advise on permit status, constraints and requirements.

Project & Office Support

• Deliver comprehensive project and office management support across the project site and team.
• Manage document control systems including CEMAR, Sypro and Dalux or similar
• Raise purchase orders and manage suppliers using corporate systems (e.g. Connect or similiar).

Health, Safety & Training

• Maintain a strong on-site presence, conducting H&S walks and challenging unsafe practices.
• Deliver site inductions , toolbox talks, fire training and re-inductions for large project workforces if required
• Coordinate and track mandatory training and competency records.

Handover & Operational Readiness

• Manage project handover processes, ensuring documentation is complete, approved and transferred to client systems.
• Support operational readiness activities including training, familiarisation and stakeholder engagement ahead of asset go-live.

Industrial Relations

• Carry out IR audits as required such as time keeping and working practices
• Undertake Operative Engagement sessions

Skills & Experience

• Extensive experience supporting major infrastructure and aviation projects in live operational environments.
• Strong knowledge of permit-to-work systems, document control and compliance processes.
• Proven ability to manage multiple stakeholders and coordinate complex workflows.
• Highly organised with excellent attention to detail and communication skills.

Qualifications & Certifications

• SMSTS (Site Management Safety Training Scheme).
• First Aid at Work (good to have)
• Mental Health First Aider (good to have), 
• Fire Warden ( Willing to be appointed).
• Be able to qualify for an Airport  Landside Pass (Mandatory)

Systems & Tools

• Microsoft Office Suite
• Heathrow CMO or  Gatwick P2W
• Connect
• H&S Management Software

We are VINCI Building

Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors.

We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment.

Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources.

VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.

Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy.

Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.

VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.